Help Manual

Contents






Sigma Magic Help Version 15

Stakeholder Analysis

Overview

Stakeholder Analysis can be used to identify which stakeholders support the project and which stakeholders oppose the project. Actions can then be taken to ensure the support of the stakeholders so that the project can be successful.

Stakeholder Analysis worksheet can be added to your active workbook by clicking on Change and then selecting Stakeholder Analysis.

Inputs

Click on Analysis Setup to open the dialog box.

Setup

A sample screenshot of the setup menu is shown below.
Stakeholder Inputs
1
Analysis Type: Specify the tool format for this analysis. This selection is not enabled since there is only one format available.
2
Num Stakeholders: Specify the number of stakeholders for this analysis. The number of stakeholders dictates the number of rows on the worksheet.
3
View Example: Click on this button to add an example worksheet. You can use the example to understand how others have filled out the tool or use the example as a starting point and modify it to better meet your needs.
4
Help Button: Click on this button to open the help file for this topic.
5
Cancel Button: Click on this button to cancel all changes to the settings and exit this dialog box.
6
OK Button: Click on this button to save all changes and compute the outputs for this analysis.
Enter the following data in the worksheet:
  1. Enter the names of either the stakeholders or the stakeholder groups. You could enter individual names, names of roles, or names of groups of stakeholders.
  2. Rate each of the stakeholders on the following criteria:
    • Impact of the stakeholder on a scale of 1-10. Impact refers to the impact of the project on the stakeholder or the impact of the stakeholder on the project. A higher score implies a greater impact.
    • Commitment of the stakeholder on a scale of 1-10. Commitment refers to the interest the stakeholder has in this project. A stakeholder who is very interested in the project outcome may be more committed compared to a stakeholder who does not devote any time to the project.
    • Influence of the stakeholder on a scale of 1-10. A stakeholder who has a high influence may be someone who has more power in the organization. A stakeholder who has more power can influence the success or failure of the project. 

Checklist

If you click on the Checklist button, you will see the following dialog box. Checklist The checklist contains a few pointers on things you need to pay particular attention to while performing this analysis. The checklist has been derived from experience working on past projects. Not all the checklist items need to apply to you. However, you should carefully review the checklist and apply any recommendations that make sense for your project. Make sure to read each checklist item and mark it as completed after you have read and taken actions as appropriate for your project.

Charts

If you click on the Charts button, you will see the following dialog box. Charts
1
Title: The system will automatically pick a title for your chart. However, if you would like to override that with your own title you can specify a title for your chart here. Note that this input is optional.
2
Sub Title: The system will automatically pick a subtitle for your chart. However, if you would like to override that with your own subtitle you can specify a subtitle for your chart here. Note that this input is optional.
3
X Label: The system will automatically pick a label for the x-axis. However, if you would like to override that with your own label for the x-axis you can specify a different label here. Note that this input is optional.
4
Y Label: The system will automatically pick a label for the y-axis. However, if you would like to override that with your own label for the y-axis you can specify a different label here. Note that this input is optional.
5
X Axis: The system will automatically pick a scale for the x-axis. However, if you would like to override that with your values for the x-axis, you can specify them here. The format for this input is to specify the minimum, increment, and maximum values separated by a semi-colon. For example, if you specify 10;20 then the minimum x-axis scale is set at 10 and the maximum x-axis scale is set at 20. If you specify 10;2;20, then the x-axis increment is set at 2. Note that this input is currently disabled and you will not be able to change this setting.
6
Y Axis: The system will automatically pick a scale for the y-axis. However, if you would like to override that with your values for the y-axis, you can specify them here. The format for this input is to specify the minimum, increment, and maximum values separated by a semi-colon. For example, if you specify 10;20 then the minimum y-axis scale is set at 10 and the maximum y-axis scale is set at 20. If you specify 10;2;20, then, in addition to minimum and maximum values, the y-axis increment is set at 2. Note that this input is currently disabled and you will not be able to change this setting.
7
Horizontal Lines: If you want to add a few extra horizontal reference lines on top of your chart you can specify the values here. The format for this input is numeric values separated by semi-colon. For example, if you specify 12;15 then two horizontal lines are plotted at Y = 12 and Y = 15 respectively. Note that this input is currently disabled and you will not be able to change this setting.
8
Vertical Lines: If you want to add a few extra vertical reference lines on top of your chart you can specify the values here. The format for this input is numeric values separated by semi-colon. For example, if you specify 2;5 then two vertical lines are plotted at X = 2 and X = 5 respectively. Note that this input is currently disabled and you will not be able to change this setting.

Verify

If you click on the Verify button, the software will perform some checks on the data you have entered. A sample screenshot of the dialog box is shown in the figure below. Verify The objective of this analysis as well as any checks that are performed is listed in this dialog box. For example, the software may check if you have correctly specified the input options and entered the required data on the worksheet. The results of the analysis checks are listed on the right. If the checks are passed, then they are shown as a green-colored checkmark. If the verification checks fail, then they are shown as a red-colored cross. If the verification checks result in a warning, they are shown in the orange color exclamation mark and finally, any checks that are required to be performed by the user are shown as blue info icons.

Outputs

Click on Compute Outputs to update the output calculations. A sample screenshot of the worksheet is shown below.
Stakeholder Outputs The type of action required for each stakeholder is listed on the worksheet. There are four types of actions defined:
  1. Keep the stakeholder informed
  2. Address stakeholder concerns
  3. Use the stakeholder to address roadblocks
  4. No specific action required

If any stakeholder requires further action to be taken to generate buy-in, then identify the specific actions that you plan to take with this stakeholder. The conclusion of this analysis is listed in the Conclusion box.

FAQ

This section contains some frequently asked questions. If you have other questions about this module, please contact technical support.
Do you fill out the tool for individual stakeholders, roles or by stakeholder groups?

If the issue is similar for a group of stakeholders, then you can use the stakeholder group to simplify the tool and have a common response to the entire stakeholder group. However, if there are difference between different members of a stakeholder group, then you will have to map out the response by stakeholder rather than the stakeholder group.